Why Relying on Native Microsoft 365 Protection Isn’t Enough
As more organizations transition to Microsoft 365 (M365) for email, collaboration, and file storage, it’s easy to assume that your data is fully protected in the cloud. However, relying solely on Microsoft’s native capabilities could leave your business vulnerable to data loss, human error, and cyber threats. In this blog post, we’ll explore five compelling reasons why investing in a dedicated M365 backup solution is essential for safeguarding your business-critical information.
1. Microsoft Does Not Natively Back Up Your Data
It’s a common misconception that Microsoft fully backs up your data within M365. In reality, Microsoft operates on a shared responsibility model: while they ensure the infrastructure and availability of their services, it’s up to you to protect and recover your data from accidental deletions, malicious attacks, or other loss events. Native features like retention policies and recycle bins offer only limited, short-term protection and are not a substitute for comprehensive backup and recovery.
2. Protection Against Accidental Deletions
Human error is one of the leading causes of data loss. Whether it’s an employee accidentally deleting an important file or an email, native options in M365 only provide a brief window for recovery. For example, in Exchange Online, deleted items remain in the Deleted Items folder for up to 30 days (unless manually purged sooner), after which they’re moved to the Recoverable Items folder, where they can be restored for another 14 days by default (up to 30 days if configured). Once this period expires, emails are permanently deleted and cannot be recovered. Similarly, in SharePoint Online, deleted files are retained in the site's Recycle Bin for 93 days. After this time, or if the item is deleted from the second-stage Recycle Bin, the data is unrecoverable without a third-party backup.
3. Defense Against Ransomware and Cyber Threats
Cybercriminals are targeting cloud data more than ever. Ransomware, phishing, and other attacks can encrypt or compromise your M365 environment. While Microsoft provides security tools, restoring encrypted or deleted data after an attack isn’t guaranteed without a robust backup. Third-party M365 backup solutions offer enhanced protection of your M365 data, enabling rapid recovery of your data using immutable, and in some cases fully isolated repositories, further protecting you from bad actors. Additionally, some solutions offer advanced ransomware detection and governance capabilities which enable granular recovery as well as insight into sensitive data leakage, minimizing downtime and disruption.
4. Compliance and Legal Requirements
Many industries have strict regulations regarding data retention, privacy, and recovery. Native M365 retention policies may not meet all compliance needs, and legal holds can be complex to manage. An independent backup solution offers customizable retention periods, easy search and e-discovery tools, and audit trails to help your organization meet regulatory obligations and respond to legal requests effortlessly.
5. Business Continuity and Peace of Mind
Unexpected data loss from system outages, app misconfigurations, or malicious insiders can halt business operations. Relying solely on Microsoft’s native protection puts business continuity at risk. With a dedicated M365 backup solution, you gain full control over your data, confident that you can restore information quickly and keep your business running smoothly, no matter what happens.
Conclusion
While Microsoft 365 offers powerful collaboration and productivity tools, it’s not designed to be a comprehensive backup solution. By investing in an M365 backup solution, you take proactive steps to protect your business from data loss, security threats, and compliance issues. Don’t wait until it’s too late! Contact us today to secure your data and your business future today.
